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7个快速完成工作的技巧

7 Quick Productivity Tips for Getting Work Done Faster

– Today I’m gonna share seven quick general workflow tips
今天 我将分享七个快速常用的工作流程技巧
that I use to boost my productivity on a daily basis
我用它们来提高我的日常工作效率
and the commonality between all of these workflow tips is that
这些工作流程技巧的共同点是
they are focused on shaving time off of repeated processes.
它们主要用于减少重复性流程的时间
These are things that I do every single day,
这些是我每天都要做的事
often multiple times a day.
经常一天要做好多次
None of these tips are specific to any one job or profession.
这些技巧不限于任何工作或职业
None of of them are even specific to any one computer application,
甚至也不限于任何一个电脑应用
though most of them do target things that happen within your computer.
虽然大多数都适用于在电脑上的工作
– In the computer?
在电脑上?
So if the work that you do happens on a computer,
所以如果你做的工作需要用到电脑
then this video is primarily for you.
那么这个视频就很适合你
Though with one of these tips we are going to
即使只运用这些技巧中的一个 我们也可以
venture out into the real world.
进入真实的世界中探险
Alright, let’s get into it.
我们开始吧!
Tip number one: use text expansion
技巧一 使用文本扩展
to bind long strings of text that you have to type
把你经常键入的长字符串
often to small keywords.
赋值在小的关键字上
For example, I’m using a program
例如我正在使用电脑上一个
called Auto Hotkey on my PC
叫做Auto Hotkey的程序
to bind my home address to the keyword HADR.
来将我的家庭住址绑定到关键词HADR
Now at least on Windows,
至少现在在Windows系统里
Auto Hotkey is probably the best way to do this.
Auto Hotkey可能是完成这件事最好的方式
Number one: it is absolutely free,
第一 它是完全免费的
and number two: it is incredibly powerful.
第二 它非常强大
It has a lot more it can do besides just text expansion.
除了文本扩展它能做的还有很多
On the Mac side, I use a program called aText,
在Mac上我使用了一个名为aText的程序
which is about five bucks.
使用它的费用大概是5块钱
It’s not free, but it does have a lot of customization
虽然它不是免费的 但是它确实有很多的个性化定制
And that’s really easy to use.
并且它真的很容易上手
And if you want to do this on Android or iOS,
而且如果你想要在安卓或者iOS上使用
there are text expansion options for both of those platforms as well.
这两个平台也都有着文本扩展选项
And I’ll have some links in the description below,
并且我会在视频下方的信息中提供一些链接
if you’re interested in that
如果你感兴趣的话
Tip number two, start using your computer’s
技巧二 开始使用电脑中的
quick access areas more often.
快速存取区域
Whether you’re on Mac or PC,
不论是Mac上还是PC端
the file explorer program that comes stock with your computer has
电脑自带的文件检索程序有
a little sidebar where you can put shortcuts
一个侧边栏供你存放快捷方式
to the folders that you use most often.
链接到你经常使用的文件夹
For my workflow, I keep persistent links to Google Drive,
在我的工作流程中 我常会把(这些区域)与 Google 云存储
to a lot of my businesses folders and
许多商业文件夹 以及
to the folder where screenshots are automatically saved on my computer.
本地自动存储截图的文件夹 链接在一起
And in addition to all those photos,
除了这些照片以外
I also keep temporary shortcuts to all the videos that
我也保存了我要处理视频的快捷方式
I’m working on until they’re done.
直到这些视频全部完成
Tip number three, spend some time learning the keyboard shortcuts
技巧三 花些时间学习键盘的快捷操作
for the programs that you use most often.
尤其是你最常使用的程序
Back when I was in college,
我上大学时
I spent a lot of time learning the keyboard shortcuts for Evernote,
花费了大量时间学习使用印象笔记的快捷键
which made me a much faster note take.
这使我记笔记的效率更快
And in recent years I spent a lot of time learning
并且在最近几年里 我也花费了大量时间去学习
the ones for Photoshop, After Effects and Premiere,
Photoshop After Effects和Premiere的快捷键
all of which make my video editing process a lot more efficient.
这些都使我进行视频剪辑的过程更加高效
Now in addition to the specific programs that you use for your work,
此外 还有你工作中常用的 特殊程序
be it Logic Pro, or be it Blender or whatever it is,
比如Logic Pro Blender或是其他什么程序
I would also suggest going and learning the shortcuts for Your Email program,
我也建议你学习电子邮件的快捷键
because simply learning that in Gmail at least,
因为至少学会Gmail中的快捷键
hitting E can archive a message, hitting # can delete a message.
按E键能够保存邮件 按#键能够删除邮件
These can make your email processing time a lot shorter.
这些可以使你处理邮件的时间缩短很多
And one good thing to note is that
并且 有个值得注意的是
for most popular programs,there are cheat sheets out there
大多数热门程序 都可以找到(快捷键)备忘录
that you can find for the most important keyboard shortcuts.
在那里 你可以找到最重要的快捷键
Though if you do use a really complex program
即便你使用的确实是一个非常复杂的程序
like Logic or like After Effects,
类似于Logic或者After Effects
I would also recommend having a personal reference
我也建议你建立一个个人备忘录
to keyboard shortcuts that you use most often.
记录你最常使用的快捷键
And on the off-chance that keyboard shortcuts
如果键盘快捷键
are actually interesting to you,
真的让你感兴趣
then you can go even further down the rabbit hole
那么你可以深入学习它
and start learning about the wide world of macros.
并且开始学习广泛的宏指令
These are buttons on your keyboard or sometimes on external devices
在你的键盘或者外部设备上有一些按键
that you can program to do basically whatever you want,
你可以用来编程 完成基本上任何事
and if you want your head to spin, in a good way,
如果你想让大脑认真记住
then a good place to start would be
那么你可以在Linux 技术贴士的频道里从
any of Taran Van Hermont’s videos on keyboard macros over
塔兰·范·赫蒙特的键盘宏视频中
at the Linux Tech Tips channel.
开始学习
Alright so we are now onto tip number four, and
好吧 现在我们聊到技巧四
for this tip, we are going to briefly venture
对于这一点 我们将
out of the computer and into the real world,
走出电脑 进入现实世界
because I’m going to suggest that
因为我要建议你
you put any of your commonly used physical tools
把任何你常用的物理工具
within arms reach of your workspace.
放在你的工作空间中触手可及的地方
Now, to do this for myself,
现在为了我自己这样做
I’m using a swivel drawer that screws into the bottom of my desk,
我正在使用一个固定在桌底的转动式抽屉
and I did just discover there is now a clamp on version,
并且我刚刚发现了一种夹合式的版本
so that’s even more accessible.
所以它变得更加易用
But within mine, I’ve got scissors, I’ve got SD cards,
对我而言 我有剪刀 有内存卡
in case I need more camera memory space,
以防我需要更多的相机存储空间
I’ve got a little pin for resetting different devices,
我有一个小针来重置不同的设备
I’ve got a box cutter, pens, pencils, highlighters, sticky notes,
我有一把美工刀 一些钢笔 铅笔 荧光笔 便利贴
all kinds of stuff that I find myself frequently reaching for.
我发现自己经常需要的各种各样的工具
Tip number five, use a launcher tool.
技巧五 使用一个启动工具
A launcher tool is a little utility on your computer
启动器工具在你计算机上是一个小实用程序
that essentially lets you hit a very quick key combination
它实际上可以让你点击一个快捷组合键
that brings up a little window where you can type,
从而获取一个可以打字的小窗口
and then let’s you easily launch websites, programs, files,
并且使你很容易地打开网站 程序 文件
all kinds of other stuff.
及其他各种东西
Now, the best launcher tool that exists
现存的全世界最好的启动工具
in the entire world is called Alfred,
名为Alfred
and it is unfortunately Mac only.
但不幸的是它只适用于Mac端
But by hitting CMD and Space on my Mac,
但是在按下我的苹果电脑上的CMD和空格键后
I can bring up this nice little typing window
我能打开这个精致的小窗口
that lets me launch any website, any folder I want,
供我打开任何我想要的网站和文件夹
and do lots of other things,
并且完成许多其它的事情
ranging from really simple stuff, like doing calculations,
从最简单的操作 比如完成计算
to lots of complex and really deep user-generated workflows,
到大量复杂且完全由用户原创的工作流程
like this one, which deeply links into my password manager,
例如这个 它深入连接到我的密码管理器中
Dashlane, and let’s me find a password
Dashlane软件 让我找到一个密码
or username without having to actually go over to the
或者用户名 而不必实际转到
application and search using it’s window.
应用程序并使用它的窗口搜索
Now unfortunately, nothing quite as good as Alfred exists
现在不幸的是没有像Alfred这样好用的程序存在于
on Windows, but there is an opensource program
Windows中 但有一个开源程序
called Wox, which is free
名为Wox 它免费使用
and does a lot of what Alfred does,
并且具有Alfred的许多功能
except for some of that really complex workflow stuff.
除了一些确实十分复杂的工作流程
Tip number six, I guess I need a second hand this time.
技巧六 我想我这回需要一个中介
Use a clipboard manager.
用一个剪贴板工具
Now whether you’re using a Mac or a PC,
现在不论你使用的是Mac端还是PC端
your computer has a clipboard where you can
你的电脑都有一个剪贴板
copy text or copy images and then paste them elsewhere.
复制文本或者图片然后粘贴到其他地方
The problem is that computers, by default,
问题是电脑一般默认
only remember the very last thing that you copied.
仅记存你最近复制的内容
So if you copied something a while ago and
因此如果你先复制了一些内容
then you copied something later on, that thing
稍后又复制了一些其它内容
you copied first, it’s just gone.
你最先复制的内容就会消失
And I don’t know about you,
我不知道你对此的想法如何
but I want my clipboard to remember more than just one thing,
但我想要我的剪贴板不仅仅只记存最近的内容
and it can with a clipboard manager.
它能和剪贴板管理器一同使用
Now on Windows, the absolute best one that I found
现在在Windows中我所能找到的最完美的程序
is called Clipboard Help+Spell,
是Clipboard Help+Spell
and you can do a lot more than just saving your clipboard history.
你不仅能保存你的剪贴历史
You can have favorites, it can do all kinds of different stuff.
还能建立收藏夹 完成各种各样的任务
And on the Mac side,
并且在Mac端
there are tons of dedicated clipboard managers as well,
也有着大量的专门的剪贴板管理器
but wouldn’t you know it?
但难道你不知道吗?
Alfred also has a built-in clipboard manager.
Alfred也拥有着一个内置的剪贴板管理器
I just love Alfred.
我太喜欢Alfred了
So use that, unless you really,
所以说使用它吧 除非你真的确实
really want something dedicated for some reason.
因为某些原因想要一些专门的功能
That brings us to our final tip in the video,
现在我们进入视频中的最后一个技巧
lucky number seven.
幸运的数字七
Try using virtual desktops.
尝试使用虚拟桌面
So here’s the thing: I love using dual monitors,
是这样的 我喜欢使用双显示器
but not everyone can afford a second monitor
但不是每个人都能买得起第二个显示器
and not everyone has the space for a second monitor,
并且不是每个人都拥有放置第二个显示器的空间
even if they do have the money to buy one.
即使他们买得起
But if you find yourself in either of those situations,
但是如果你发现自己属于这其中的一种情况
you don’t have to have tons of things
你没有必要将大量的东西
crowding up your desktop all the time,
整天堆积在桌面上
because all major OS platforms, Windows,
因为所有主要的OS平台 Windows
Mac and Linux, have virtual desktops,
Mac以及Linux 都有虚拟桌面
which basically means you can switch from one desktop
本质上这意味着你能够从一个桌面切换到
to another, really, really easily.
另一个桌面 非常非常简单
You can put different programs on different desktops.
你可以在不用的桌面上放置不同的程序
So for me, when I’m working at a coffee shop from a Mac,
当我在一家咖啡店用Mac工作时
I don’t have a big monitor like this behind me,
我并没有像现在摆在我面前的这样一个大显示器
I like to put my email, my Spotify,
我喜欢把我的电子邮件 Spotify
my password manager on my second desktop,
密码管理器放在我的第二个桌面上
that way my first desktop can be completely dedicated to my browser.
那样的话我的第一个桌面就可以专门用于浏览器
Additionally, on the Mac, when you full-screen an app,
除此之外 在Mac上当你把一个应用全屏化
it gives its own virtual desktop, and I often
它会呈现出一个虚拟桌面
use that when I’m writing in Evernote or in Typora.
当我编辑印象笔记或者文本编辑器的时候 我经常使用它
So to do a quick recap here, number one,
那么最后我们开始一个迅速的概要重述 技巧一
use text expansion to bind long strings of text that you
使用文本扩展绑定文本中你经常需要输入的长字符串
often have to type to very short keywords.
到一些非常短的关键词
Two, start using your computer’s quick access area
技巧二开始使用你电脑中的快速存取区域
to create shortcuts to common folders.
来为常用文件夹创建快捷方式
Three, learn the keyboard shortcuts for the apps that you use most often.
技巧三 学习键盘快捷键来使用那些你常用的应用
Four, find a way to put commonly used tools
技巧四 找到一个地方放置你常用的工具
within arms reach of your workspace.
能够在你的工作区域触手可及
Maybe use a swivel drawer.
也许是一个活动抽屉
Five, use a launcher tool like Alfred or Wox.
技巧五 使用一个类似于Alfred或者Wox的启动工具
Six, start using a clipboard manager.
技巧六 开始使用剪贴板管理器
And finally, number seven,
最后 技巧七
clean up your desktop by using multiple virtual desktops.
通过使用多个虚拟桌面来清洁你的桌面
Now, starting to use any one of these seven tips
现在 开始使用这七个技巧中的任意一个
can definitely make a marginal improvement to your workflow on a day-to-day basis.
一定能够在日积月累中提升你的工作效率
But if you also want to make sure that
但如果你也想确保
the foundations of yours are solid ones,
拥有扎实的基础
then you may also want to go and take
那么你也许想去尝试
my productivity systems course over on Skillshare.
我在Skillshare上的生产力系统课程
In less than an hour, this course will guide you through
在不到一小时的时间内 这个课程将会带你体验
the process of properly setting up your task manager,
恰当设置你的任务管理器
your calendar, your file organization system and more.
日历 文件管理系统等过程
And along the way,
并且在此过程中
you’ll also learn how to make sure these systems
你也会学到怎样确保这些系统
stay organized over the longterm.
在长期的使用中保持有条不紊
And since this course is on Skillshare, you can actually
由于这个课程在Skillshare上 你可以
go and take it for free
免费学习它
by being one of the first 500 people to use the link in the description down below
只要你在前500名使用下面描述中的链接进行注册
to sign up for a two month free trial.
你可以免费报名一个长达两个月的培训
Once you’ve got that, you’ll also have access to
如果你拥有了这项培训课程 你将也会拥有
more than 27,000 other courses on Skillshare that can
skillshare上超过27000个其它课程的资源
help you boost your skills in graphic design,
能帮助你提升在图表设计
in video production, in marketing, and many, many other areas.
视频制作 市场营销以及许许多多其它领域的技能
Including an area that I’m personally interested in right now,
包括我个人现在十分感兴趣的一个领域
which is music production.
音乐制作
And if you have the same interest,
如果你有着同样的兴趣
then I also recommend you check out Young Guru’s course on mixing music
那么我也推荐你学习杨·古鲁关于混合音乐的课程
or dig into Martin Svensson’s
或者钻研马丁·斯文森
14-hour mega-course on editing with Logic Pro.
14小时的Logic Pro编辑课程
A premium membership on Skillshare is super affordable,
在Skillshare上购买会员是非常划算的
less than 10 bucks a month, and like I said earlier,
它每月不到10美元 并且如我上述所言
if you’re one of the first 500 people to
如果你是前500名之中的一个
use that link in the description below to sign up,
使用下面的链接来报名的话
you’re also gonna get a two-month
你也将会得到一个长达两个月的
unlimited free trial of their service.
无限制免费培训
Big thanks to Skillshare for sponsoring this video
非常感谢Skillshare对于本视频的赞助
and being a big supporter of my channel.
以及对本栏目的大力支持
And as always guys, thank you so much for watching.
并且一如既往 非常感谢大家的观看
If you enjoyed this video, hit that like button,
如果你喜欢这个视频 记得点赞
get subscribed for new videos every single week and
订阅每一周的新视频
maybe click right there to get
点击一下 你可以获得
a free copy of my book on how to earn better grades.
一份我的《关于怎样取得更好的成绩》书籍副本
You can also check out one more video on this channel right here,
你也能查阅更多这个栏目中的视频
and if you haven’t checked out my podcast yet,
如果你还没有看过我的播客
you might want to check it out right here, especially because
你也许想要在这里观看它 特别是
in a couple of days, we have an entire episode coming out
在这两天里 我们将推出一个完整的系列
all about how to improve your workspace.
都是关于如何拓宽你的工作空间
You’re gonna wanna keep your eyes peeled for that.
你将会想要睁大双眼来观看
Thanks once again for listening, and as always,
再次感谢你的聆听 并且一如既往
I will see you in the next video.
下一个视频再会

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视频概述

本视频向你推荐了大量好用的硬件软件,以及一些神级电脑操作,帮助你更高效的完成工作。

听录译者

收集自网络

翻译译者

念远方

审核员

审核员XY

视频来源

https://www.youtube.com/watch?v=_WAYv58Eq9w

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